My Bud Vase™ is looking to hire an Executive Assistant.
Charleston, SC - James Island
- My Bud Vase™ is in need of a seasoned and diverse Executive Assistant for the owner of an industry leading company within the cannabis space. Must be willing to work for a fast paced small business where wearing multiple hats in the norm.
Responsibilities and Duties:
- Must be proficient in Microsoft Outlook, Microsoft Suite, Google Drive & Dropbox to assist the owner in day to day correspondence, file location, storage and management.
- Working knowledge of social media (instagram, twitter, facebook, pinterest) and the changing landscape and ability to assist owner in scheduling and posting updates
- Must have strong writing skills and exquisite attention to detail
- Experience within Marketing/Advertising agency preferred
- Product development experience preferred but not required
- Prepares and produces materials and presentations for meetings.
- Manages travel arrangements including preparing detailed itineraries for each trip, and is available after hours to check message frequently when owner is traveling.
- Maintains Executive(s) schedule and calendar. Schedules business meetings both inside and outside of the office via an electronic calendar.
- Drafts confidential reports, memorandum, correspondence, and agendas; uses own initiative to answer routine inquiries. Prepares materials to submit to compliance and proceed to follow the documents through completion.
- Update spreadsheets and databases and maintains files, including those of a confidential nature.
- Possesses a strong professional acumen when interacting with clients and employees via phone or in person. Schedules outgoing business calls, conference calls, and meetings globally.
- Handles general office needs such as UPS, mail, supplies, faxes, keys, answering the door, and coordinate delegation of office duties like taking out recycle bin, replacing bulbs, paper for copier, and just, in general, keep things running smoothly.
- Maintain existing operational procedures and digital file organization.
- Performs other work-related duties as assigned (small business; everyone wears multiple hats a day)
Please send resume & cover letter to firstname.lastname@example.org